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Payroll and Benefits Administrator

Posted 
May 23, 2019

Overview

Administer employee payroll, benefits and human resource information systems in accordance with applicable law, procedure, policy and best practices, in support of HR department initiatives to reach more people, build a strong organization and inspire a smarter world 

Key Job Requirments

I. Administer Employee Benefits Plans 

  1. Maintain current knowledge of benefits laws and regulations, and update practices and systems accordingly; provide in-house expertise
  2. Act as primary liaison with all benefits brokers and third party administrators (TPA’s) to select, renew and modify all employee benefit plans
  3. Develop and maintain systems and materials for communicating information about benefits to employees for purposes of education and compliance with notification requirements
  4. Conduct orientation and ensure enrollment of employees into the appropriate employee benefit plans and process employee benefit changes
  5. Reconcile billing to ensure accurate charges for all employee benefit plans
  6. Promote employee benefit plans and wellness
  7. Manage the annual open enrollment process for health and welfare benefits
  8. Manage employee leave programs including FMLA, WLAD, STD and LTD
  9. Provide COBRA continuation of benefits in accordance with ERISA
  10. Maintain benefit files including plan documents, plan forms and summary plan descriptions
  11. Work with HR Director to conduct and/or assure discrimination testing for retirement plan and take corrective action as needed
  12. Administer unemployment claims payments
  13. Manage annual 401(k) audit engagement
  14. Administer 401(k) plan including processing contributions, matches, requests for withdrawals, true up and discretionary contribution eligibility processing

II. Administer Payroll  

  1. Manage Cascade Public Media payroll system and payroll processing and train employees on proper use
  2. Accurately apply the terms of the collective bargaining agreement(s) to payroll processing
  3. Provide reports and schedules for financial and regulatory audits and for internal use
  4. Process payroll for Canadian employees in accordance with Canada’s payroll practices
  5. Comply with tax recordkeeping and filing requirements
  6. Maintain up-to-date knowledge on changing payroll developments and payroll developments and payroll tax laws
  7. Maintain current knowledge of payroll laws and tax regulations, and update practices and systems accordingly; provide in-house expertise
  8. Prepare quarterly Washington Department of Labor & Industries return
  9. Maintain electronic and hardcopy payroll and benefits records in accordance with document retention policy
  10. Reconcile and prepare payments for payroll liability accounts
  11. Ensure year end is reconciled promptly
  12. Prepare Employer Form 1094-C and Employee Form 1095-C

III. Administer Human Resource Information Systems

  1. Maintain quality and consistency of core HRIS database information
  2. Develop, design, test, implement and enhance HRIS control tables and coding
  3. Research and recommend HR information systems involving integration of multiple platforms, vendor products and other technological opportunities
  4. Troubleshoot, analyze, detect, identify and correct technical problems and deficiencies at the application level
  5. Create payroll and benefits page on CPM internal intranet site
  6. Run scheduled reports and creates reports as needed
  7. Function as project manager for human resource system migrations, upgrades, vendor integration and projects
  8. Develop and maintain applicable service agreements and coordinate the resolution of vendor problems
  9. Provide technical assistance and training to HR staff and other users

IV. Collaboration

  1. Interface with Accounting staff to provide information, analyses and internal audit
  2. Assure appropriate back up for payroll processing by training assigned staff
  3. Work with department users of a variety of modules and/or systems to provide technical assistance, troubleshooting and training
  4. Provide HR reports for internal and external parties as required
  5. Maintain effective communications and confidentiality of highly sensitive personal records and information
  6. May provide general Human Resource support to the department
  7. May serve on various organizational committees
  8. Assist HR Director with HR Committee of the KCTS governing board with agenda materials development and/or research
  9. Other duties, responsibilities and activities may change or be assigned at any time with or without notice

Education and Experience

  1. BA or BS in Accounting, Business or Human Resources, or equivalent job experience required
  2. Three years experience in Payroll lead position required
  3. Advanced experience with an HRIS required. ADP experience preferred. Canadian Payroll a plus
  4. Experience administering employee benefit plans, including 401(k) administration, required
  5. Experience and familiarity with HR systems including performance management, applicant tracking, document control; SharePoint experience preferred
  6. Working knowledge of MS Office including intermediate Excel expertise required
  7. Strong interpersonal skills, excellent organizational skills and initiative
  8. Strong analytical and technical skills
  9. Experience in a unionized environment strongly preferred

Physical Requirements

  • Ability to regularly type on a keyboard
  • Ability to view data on a computer screen for long periods of time

Cascade Public Media is committed to building a team that represents a diversity of thought, experience and personal background.